Organizing your documents storage in Dubai is important for keeping them safe and accessible. Paper envelopes, plastic holders, and transparent plastic boxes are useful. Label each box with its contents and use shelves to arrange the boxes in the storage unit. Filing cabinets are an excellent option, but they can be pricey and have extra space. Keep these tips in mind when organizing your documents. Listed below are several ways you can protect your documents while storing them.
Protecting documents from light:
There are several factors to consider when protecting paper documents from light in storage units. The temperature and humidity level should be controlled. The ideal temperature for paper documents is sixty to seventy degrees Fahrenheit. Humidity levels should be between forty to fifty percent. Maintaining climate control is essential to prevent discoloration and mold growth. However, even with climate control, paper documents are still susceptible to light and air pollution.
Protecting documents from moisture:
The durability of your documents is directly related to the air humidity and temperature in their storage units. Documents stored in high-moisture conditions tend to degrade faster due to accelerated decay processes. Elevated temperatures also increase the strength of materials, creating the perfect environment for the growth of microorganisms and mold. On the other hand, documents stored in low-moisture storage environments can suffer deformation and even disintegration.
Protecting documents from dust:
To protect your documents from the damaging effects of dust, keep them in boxes or folders. Then, keep them away from light and moisture. For best results, store your documents in plastic-lined storage boxes. Moreover, you can put them in a locked storage room. This way, they’re safe from dust. This is especially important if you have valuable documents stored in the storage room. Here are some tips to help you protect your documents from dust:
Protecting documents from natural disasters:
It is important to protect your documents from natural disasters, especially if you live in an area that experiences hurricanes or other types of severe weather. When you store your documents in a storage unit, you must arrange them in one location. Moreover, you must organize these documents in a master information kit. These materials should be sealed and organized by color. If you do not have a master information kit, it is good to invest in a watertight binder and file them in a safe deposit box.